Vanesa Krakovsky
Summary
Results-driven operations and administration leader with 12 years of experience at an international regulatory body, currently serving as Head of Administration and Executive Assistant at IOSCO. Overseeing administrative and events infrastructure for high-level meetings annually. Excel in team management, process design, SOP implementation, cross-departmental coordination, and stakeholder support. Known for building efficient systems for senior leadership and policy teams, bringing adaptability, discretion, and practical problem-solving skills to high-stakes environments. Background in Audiovisual Production and a decade of experience in international organizations. Equipped with adaptability, strategic thinking, and a relentless focus on progress. Recognized for reliability and a straightforward approach in complex situations. Thrive in team settings and working independently to bring clarity, efficiency, and bridge the gap between leadership vision and operational reality.
Overview
21
21
years of professional experience
Work History
Head of Administration
International Organization of Securities Commissions (IOSCO)
01.2018 - Current
- Provide crisis management leadership during staff absences, health-related reintegrations, and operational disruptions.
- Lead collaboration with IT, HR, and Finance on key cross-departmental processes.
- Oversee the Administrative Department, including the Meetings and Events Team.
- Manage logistics for all IOSCO meetings including Annual and Board meetings. Supported onsite meetings in Doha, Athens and Madrid.
- Lead procurement, vendor relations, and implement SOPs for efficiency.
- Supervise and coach teams; coordinate with CNMV, PIOB, and Patrimonio Nacional.
- Fostered strong stakeholder relationships both internally and externally through clear communication and proactive engagement.
- Spearheaded change management initiatives to adapt to evolving business needs and challenges effectively.
- Championed process improvement strategies that resulted in streamlined workflows and increased efficiency across departments.
- Improved office efficiency by implementing new filing systems and document management processes.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Facilitated training and onboarding for incoming office staff.
Executive Assistant to the Secretary General
International Organization of Securities Commissions (IOSCO)
08.2016 - Current
- Liaise with financial authorities, Board members, and partner organizations.
- Manage international travel, high-level correspondence, and Secretariat operations.
- Coordinate logistics and briefings for Board and committee meetings.
- Support diplomatic visits and protocol-sensitive engagements.
- Handled confidential and sensitive information with discretion and tact.
- Managed dynamic executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
Administrative Assistant (Office & Travel Manager)
International Organization of Securities Commissions (IOSCO)
07.2013 - 08.2016
- Managed travel arrangements for staff ensuring compliance with Travel Policy, run daily office operations, and logistics for international meetings.
- while on this position, I supported onsite events in Rio, Colombo, and Toronto.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Maintained inventory of office supplies and placed orders.
Administrative Support Assistant
Michael Page
06.2010 - 06.2013
- Provided admin support, scheduling, and internal reporting.
- Maintained documentation and handled visitor logistics.
- Managed high volumes of incoming calls and emails, ensuring timely responses and accurate information dissemination.
- Streamlined office processes by implementing efficient administrative procedures.
- Consistently recognized for maintaining a professional demeanor and providing exceptional support to both colleagues and clients.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
Temporary Admin Roles
Page Personnel (Contract)
04.2010 - 06.2010
- Delivered support in reception, logistics, and admin across various firms.
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Excellent communication skills, both verbal and written.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Passionate about learning and committed to continual improvement.
Audiovisual Production Specialist
Freelance
06.2005 - 05.2010
- Led production, logistics, budgeting, and editing across international projects.
- Built and led teams under tight deadlines and changing environments.
- Worked well in a team setting, providing support and guidance.
- Worked flexible hours across night, weekend, and holiday shifts.
- Managed time efficiently in order to complete all tasks within deadlines.
- Organized with a strong work ethic.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Learned and adapted quickly to new technology and software applications.
- Self-motivated, with a strong sense of personal responsibility.
- Stayed current with industry trends, incorporating new technologies to enhance overall production value.
- Delivered high-quality final products by meticulously reviewing and fine-tuning all aspects of audiovisual materials.
- Provided technical expertise during live events to ensure smooth execution without disruptions or glitches in AV systems.
- Established effective workflows through meticulous pre-production planning, including scouting locations, coordinating schedules, and allocating resources strategically.
- Spearheaded troubleshooting efforts during challenging situations, resolving issues promptly while minimizing delays in production schedules.
- Managed budgets and timelines effectively, ensuring all productions were completed on time and within budget constraints.
- Collaborated with cross-functional teams to ensure seamless coordination and communication during projects.
- Mentored junior staff members, fostering a positive team environment that boosted productivity levels.
Receptionist & Agent Coordinator
ALFA Inmobiliaria – Franquicias
05.2004 - 06.2005
- Managed schedules, documents, and communications for real estate operations.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with clients, and updated client records.
- Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
- Answered central telephone system and directed calls accordingly.
- Corresponded with clients through email, telephone, or postal mail.
- Enhanced customer satisfaction by promptly addressing inquiries and providing accurate information.
- Informed clients of policies and procedures.
- Maintained accurate records of client communications, transactions, policies, and other relevant documentation for seamless operations within the agency.
- Advertised client properties through websites, social media, and real estate guides.
- Wrote listings detailing and professionally highlighting property features to increase sales chances.
Education
Bachelor's Degree - Audiovisual Production
Septima Ars Film School
01.2004
Technical Baccalaureate - Media & Communication
ORT Argentina
01.2001
Skills
- Operations & Secretariat Management, Team Leadership & Staff Development, International Event Logistics, SOP Design, Procurement, Travel & Facility Oversight, Stakeholder Liaison, Budget & Resource Planning
- Project Coordination, Staff Onboarding, Financial Administration, Stakeholder Engagement, Risk Mitigation, Policy Implementation, Cross-functional Collaboration, Document Management
- Organizational leadership
- Operations management
- Internal communications
- Document management
- Problem-solving
- Time management
- Team collaboration
- Verbal and written communication
- Decision-making
- Office administration
- Team building and leadership
- Employee supervision
Languages
Spanish: Native
English: Fluent (Cambridge C2 Proficiency, Grade B)
Hebrew: beginner A1
Hobbies and Interests
Passionate about writing, music and talks, painting, and collage.
Wine and champagne enthusiast.
Dedicated to Pilates reformer and strength training, to keep balance.
Personal Note
I believe in creating systems that help people work better. I find meaning in routine, structure, and trust. My focus is on getting things done efficiently, helping teams succeed, and keeping energy light but purposeful. I trust the people I lead, even in areas where I may not have full technical knowledge, and I always aim to build a working environment others can count on.
Timeline
Head of Administration
International Organization of Securities Commissions (IOSCO)
01.2018 - Current
Executive Assistant to the Secretary General
International Organization of Securities Commissions (IOSCO)
08.2016 - Current
Administrative Assistant (Office & Travel Manager)
International Organization of Securities Commissions (IOSCO)
07.2013 - 08.2016
Administrative Support Assistant
Michael Page
06.2010 - 06.2013
Temporary Admin Roles
Page Personnel (Contract)
04.2010 - 06.2010
Audiovisual Production Specialist
Freelance
06.2005 - 05.2010
Receptionist & Agent Coordinator
ALFA Inmobiliaria – Franquicias
05.2004 - 06.2005
Technical Baccalaureate - Media & Communication
ORT Argentina
Bachelor's Degree - Audiovisual Production
Septima Ars Film School
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