Teodora Olteanu
Madrid,M
Summary
Professional offering 6 years of progressive career development and experience in Administration, Compliance, Site & Office Management.
Result-driven, attentive & proactive, prepared to support and enable impactful outcomes, ensuring operational integrity and driving project success. Demonstrated strong leadership and problem-solving skills in high-pressure environments. Known for reliable execution and fostering culture of accountability and transparency. Strong focus on collaborative team efforts and achieving results, adaptable to evolving needs.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Compliance Coordinator
Pinner Site Services Ltd.
08.2025 - 11.2025
- - Developed, implemented, and maintained compliance policies and procedures.
- - Monitored compliance activities and tracked progress to ensure the organization remains compliant.
- - Served as a liaison between departments to resolve compliance-related issues.
- - Prepared and submitted regulatory reports to ensure timely compliance.
- - Interpreted regulations and provided guidance to employees on compliance matters.
Assistant Project Manager
Pinner Site Services Ltd.
03.2025 - 08.2025
- - Liaise with cross-functional teams, clients, and stakeholders to ensure alignment and clear communication.
- - Assist in creating project plans, timelines, and budgets; support the implementation of project work plans.
- - Track project progress, milestones, and deliverables; prepare and present status reports to the Project Manager.
- - Manage project documentation, including meeting minutes, status reports, and budgets; handle administrative duties like scheduling and preparing estimates.
- - Identify potential issues and assist in developing solutions to keep projects on track and within budget.
Senior Office Manager
Santen UK
04.2024 - 02.2025
- - Supported the Sales Management Team with compliance checks for organising meetings & events with external stakeholders, in compliance with UK regulations.
- - Assisted the General Manager and Finance Director with supply chain reports for the UK & Ireland.
- - Liaised with wholesalers to manage product stock issues, customer enquiries and supported Finance team with general Product Chain tasks.
- - Lead on health and safety in partnership with external providers.
- - Worked in a face paced environment with over 70 employees.
- - Responsible for organising UK/EU meetings, events, and office meeting facilities.
- - Quickly learned and applied new skills to daily tasks, improving efficiency and productivity in the fast-paced environment.
- - Applied critical thinking to analyse problems, evaluate solutions and select best decisions.
Office Manager
Pinner Site Services
08.2020 - 02.2022
- - Organized and Managed Information: maintained accurate and up-to-date records, files and databases using Microsoft Office.
- - Managed costs and billing, resolving financial discrepancies effectively through organisational management of account information.
- - Communication Handling: handled incoming calls, emails, and messages.
- - Provided support to senior-level management.
- - Tracked and recorded team expenses and reconciled accounts to maintain accurate, current and compliant financial records.
- - Coordinated travel arrangements supporting executive team's business efficiently.
Security Officer, Factory Worker, Waitress, Receptionist
11.2014 - 04.2020
Education
A-Levels - Administration Finance & Marketing
I.T.G. Federico Caffe
Roma, Italy07.2020
BA of Business Administration - Health Economics
E-Campus
Roma, Italy11.2025
Skills
- Effective prioritization and focus
- Strong written and verbal communication
- Problem-solving
- Cross-functional collaboration
- Commitment to integrity & ethic
- Client-facing and experience with specific project methodologies
- Adaptability
- Analytical thinking
- H&S
Certification
Site Supervisors’ Safety Training Scheme ( SSSTS ) - Site Management Safety Training Scheme ( SMSTS ) - Management H&S - Working at Hight - Site Safety Awareness - PRL Curso ES
Timeline
Compliance Coordinator
Pinner Site Services Ltd.
08.2025 - 11.2025
Assistant Project Manager
Pinner Site Services Ltd.
03.2025 - 08.2025
Senior Office Manager
Santen UK
04.2024 - 02.2025
Office Manager
Pinner Site Services
08.2020 - 02.2022
Security Officer, Factory Worker, Waitress, Receptionist
11.2014 - 04.2020
A-Levels - Administration Finance & Marketing
I.T.G. Federico Caffe
BA of Business Administration - Health Economics
E-Campus