Sabina Amirova
Barcelona
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
10
10
years of professional experience
Work History
EA to CEO | Networking & Partnership Advisor
Symfa
Barcelona
10.2024 - 02.2025
- Managed the Founder and CEO's schedule, planned meetings, and coordinated communications with internal and external stakeholders.
- Built and maintained networking relationships with clients, business partners, and other external stakeholders on behalf of the CEO.
- Organized business trips, including booking flights, accommodations, and preparing itineraries.
- Coordinated the flow of information between leadership and departments, ensuring timely and clear communication.
- Prepared and edited documents, presentations, and reports for internal and external use.
- Supported the execution of high-priority projects, working closely with cross-functional teams.
- Ensured confidentiality and handled sensitive information in compliance with security standards.
Executive Assistant to Chairman and CEO
Individual Entrepreneur
Moscow, Russia & Barcelona, Spain
05.2022 - 07.2024
- Managing complex calendar scheduling with a focus on the proper allocation of executive availability.
- Contributing to smooth business operations by planning and organizing meetings and conferences.
- Coordinating travel arrangements by booking airfare, hotel, and ground transportation.
- Streamlining operations and prioritized tasks, allowing senior staff to increase productivity.
- Preparing meeting agendas and briefing papers for members of the board of directors and executive team.
- Analyzing revenue management and preparing monthly reports
- Providing more than 40 oral interpretations for executives during special events, successfully maintaining pace with native speakers to deliver real-time comprehension.
Executive Assistant to Chairman and CEO
"AIM OF EMPEROR"
Moscow, Russia
02.2021 - 04.2022
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized and coordinated conferences and about 10 monthly meetings.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Continuously strengthened relationships with international partners through effective communication and active listening.
- Managed 3 social media accounts by creating posts and responding to comments.
- Prepared documents, financial reports and presentations for executives and board members using advanced software proficiencies.
Client Service Representative
"Bolt"
Baku, Azerbaijan
03.2020 - 01.2021
- Helped large volume of customers every day with positive attitude and focus on customer satisfaction.
- Maintained accurate record-keeping with proactive attention to client information updates.
- Coordinated with operations staff to resolve service problems and boost client satisfaction by 25%.
- Educated clients on account services and resolved client inquiries regarding statement information and account balances.
Intern Assistant to General Manager
"Sa Bassa Rotja"
Mallorca, Spain
04.2019 - 10.2019
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity by 70%.
- Carried out day-day-day duties accurately and efficiently.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Proved successful working within tight deadlines and fast-paced atmosphere.
- Actively listened to customers, handled concerns quickly and escalated major issues to supervisor.
- Prepared internal revenue and balance reports
Intern Assistant to Department Managers
"Novotel Les Halles"
Paris, France
04.2018 - 10.2018
- Worked flexible hours; night, weekend, and holiday shifts.
- Proved successful working within tight deadlines and fast-paced atmosphere.
- Offered friendly and efficient service to customers, handled challenging situations with ease.
- Served more than 1000 customers and followed outlined steps of service.
- Resolved problems, improved operations and provided exceptional service.
- Internal revenue and financial reports preparation
Personal Assistant to Chief Executive Officer
"Seven Plus"
Togliatti, Russia
09.2014 - 09.2016
- Coordinated about 15 events, prepared agendas and managed schedules for CEO.
- Booked travel by coordinating and reserving transportation and lodging.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Education
Certificate - Spanish Language And Literature
BCNLIP Language School
Barcelona, Spain03-2026
Bachelor of Science - International Business Management
Académie Internationale De Management
Paris, France06.2020
Certificate - English-as-a-Second-Language Education
Oxford Language School
London, United Kingdom08.2014
Skills
- Executive support
- Time Management
- Event Planning & Logistics
- Project management
- Confidentiality
- Communication
- Problem-Solving
- Documentation
- Travel Coordination
- Microsoft Office Suite
- Project Management Tools ¶ Google Workspace
- Client Relationship Management
Accomplishments
- Planned corporate meetings, lunches and special events for groups of 50+ people.
- Customer Service - Developed long-term relationships with customers which increased repeat business. Maintained a positive experience for all hotel visitors.
- Worked as a Personal Assistant to celebrity bloggers and business owners.
- Managed 10 high-profile clients' personal and professional schedules.
Languages
English
Proficient
C2
Turkish
Proficient
C2
Russian
Bilingual or Proficient (C2)
Azerbaijani
Bilingual or Proficient (C2)
Spanish
Upper intermediate (B2)
French
Intermediate (B1)
German
Beginner (A1)
Timeline
EA to CEO | Networking & Partnership Advisor
Symfa
10.2024 - 02.2025
Executive Assistant to Chairman and CEO
Individual Entrepreneur
05.2022 - 07.2024
Executive Assistant to Chairman and CEO
"AIM OF EMPEROR"
02.2021 - 04.2022
Client Service Representative
"Bolt"
03.2020 - 01.2021
Intern Assistant to General Manager
"Sa Bassa Rotja"
04.2019 - 10.2019
Intern Assistant to Department Managers
"Novotel Les Halles"
04.2018 - 10.2018
Personal Assistant to Chief Executive Officer
"Seven Plus"
09.2014 - 09.2016
Certificate - Spanish Language And Literature
BCNLIP Language School
Bachelor of Science - International Business Management
Académie Internationale De Management
Certificate - English-as-a-Second-Language Education
Oxford Language School