Rebeca Emily Butcher
Barcelona
Summary
Accomplished Administrative Assistant at Vox, adept in office administration and professional communication, significantly streamlined invoice processing and enhanced team productivity. At Fundación Vicente Ferrer, leveraged customer service excellence to improve employee retention. Skilled in data entry and fostering professional relationships, consistently contributes to workplace efficiency and team cohesion.
Overview
6
6
years of professional experience
Work History
Administrative Assistant
Vox
01.2020 - 02.2024
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Established administrative work procedures to track staff's daily tasks.
- Volunteered to help with special projects of varying degrees of complexity.
- Enhanced office environment, organizing spaces for better workflow and employee comfort.
- Negotiated with vendors to reduce office supply costs, leveraging bulk purchase agreements.
- Contributed to policy updates, researching regulations to ensure company compliance.
- Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Worked effectively in fast-paced environments.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Worked well in a team setting, providing support and guidance.
- Excellent communication skills, both verbal and written.
Member Recuiter
Fundación Vicente Ferrer
10.2017 - 04.2019
- Improved employee retention rates through thorough candidate screening and interview techniques.
- Monitored recruitment metrics to identify areas for improvement and implemented changes accordingly.
- Organized job fair events that attracted diverse talent pools, increasing the company''s reach within local communities.
- Conducted comprehensive reference checks to ensure the credibility of potential hires before extending offers.
Education
Bachelor of Business Administration -
Universidad Del País Vasco
Vitoria-Gasteiz, Spain09-2015
Skills
- Customer Service
- Data Entry
- Computer Skills
- Office Administration
- Administrative Support
- File Organization
- Customer and client relations
- Customer Relations
- Office Management
- Professional Communication
- Verbal Communication
- Workflow Optimization
- Mail Management
- Meeting Arrangements
- Business Administration
- Supervising staff
Languages
Spanish
Bilingual or Proficient (C2)
English
Advanced (C1)
Timeline
Administrative Assistant
Vox
01.2020 - 02.2024
Member Recuiter
Fundación Vicente Ferrer
10.2017 - 04.2019
Bachelor of Business Administration -
Universidad Del País Vasco
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