Miriam González Bracamontes
Zarautz
Summary
Experienced with coordinating administrative tasks and maintaining organized office environments. Utilizes strong organizational skills to enhance office efficiency and support team operations. Track record of effective communication and multitasking to meet diverse administrative needs, proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Administrative Assistant for the COO
Synlab Group Mexico (remote,short Ptoyect)
05.2025 - Current
- SALIX. Gathering information for reporting. Generating codes for new initiatives, reporting to PRR finance.
- Collecting and tracking information with laboratories month-over-month for submission to suppliers.
- Cockpit Report: Calculating FTEs, integrating productivity data from the five laboratories, and reporting to corporate.
- Maintained confidentiality of sensitive financial information by adhering to privacy policies.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
Executive Assistant to the Chairman and CEO
Synlab Group Mexico
01.2023 - 05.2025
- Managing of the CEO agenda, meetings and meeting rooms, national and international travel logistics for C Level, coordination logistics for significant local events and streamlining processes to boost savings, control of reimbursements and billing management for all the directors, control of credit card expenses for the CEO, CFO and CHRO, invoicing, control and purchase of office supplies, coffee break, catering, facility support for ce C Level floor, report of monthly expenses area to the accountant, billing, presentations, petty cash management, documentation management and control, part of the health and hygiene commission of the company.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Improved office efficiency by implementing new filing systems and document management processes.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
CEO Administrative Assistant
ISI Group (Short Project).
07.2022 - 01.2023
- Preparation of area work plans, organizational charts and various documents, control of reimbursements and billing management.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Assisted coworkers and staff members with special tasks on daily basis.
Assistant to senior partner and his pyramid of 7 lawyers
Müggenburg Gorches y Peñalosa S.C.
10.2021 - 03.2022
- Attention to national and international calls, attention to national and international clients, agenda control, time capture for billing in the Aptus system, control and generation of client registration forms, realization and control of national and international parcel shipments.
- Preparation of cargo notes for different clients, reports, control of meeting rooms, attention to internal and external clients and suppliers, daily control of general correspondence, management of different software and platforms for billing clients, reservations, generation of invoices for international clients.
Bilingual front desk / HR Assistant
Reckitt Benckiser Mexico
03.2018 - 11.2018
- Attention and channeling incoming calls in English and Spanish.
- In charge of the internal store for employees; entrance to the system of collection, inventory and internal sales, sales report to finance area.
- Creation of purchase orders, receipt and review of invoices, approve these invoices for their corresponding payment in accounts payable.
- Register new suppliers in the worldwide system according to protocol.
- Receipt and delivery of documentation through DHL as well as the generation of the corresponding invoices and management for the payment thereof.
- Supervision of the employee dining menu, attention to complaints and suggestions, Reservation of flights and hotels through our global service provider.
- Management and control of boardrooms.
- Support for internal events.
- Support to the director.
- Support to the HR Area in different activities concerning the handling of records and delivery of confidential documentation.
- (Manpower project, outsourcing)
Bilingual Front Desk
Bank of America
05.2017 - 10.2017
- Responsible for the attention of domestic and international calls and visitors, internal and external visitors by channeling them to the corresponding area or putting them in contact with the person who should follow up on their visit.
- Responsible of receiving official documents from different government agencies and notaries.
- Track of overtime of the drivers of the different managers of the bank, track of boardroom reservations, control of parking courtesies.
- (Adecco project, outsourcing)
Laboratory / Customer and / or patient care
Multimedica Norte
01.2016 - 11.2016
- Attending to internal and external patients, as well as to the hospital's internal staff in everything related to the operability, techniques and costs of the different studies offered by the laboratory, quotes and sending of results via email, home visits for sampling or for 'bedridden' and / or geriatric patients.
- Review and development of the different standardized operating procedures (POEs) of the laboratory.
Administrative Assistant/Facilities manager
TECSIA
01.2013 - 01.2016
- Responsible for the offices in general.
- Payment and supervision of cleaning staff.
- purchase of stationery supplies, cleaning supplies, sampling material, payment of property rental.
- Report of monthly expenses of the company to the accountant.
- Billing.
- Presentations, petty cash management, attention to potential customers, purchase of coffee supplies, payment of services.
- Reservation of airline tickets, hotel booking.
- Management of 8 technicians agenda, responsible for managing and safeguarding the documentation and deliverables generated by the different technicians.
- Responsible for handling the electronic gasoline vouchers for the fleet of the company, responsible for monitoring and payment of the different appointments for the mechanical services of the fleet of the company.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Managed expense reports for the staff members, ensuring accurate documentation of spending for budgeting purposes.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
Education
Bachelor's degree - Development And Business Management
University of Guanajuato-title in Process
MexicoSkills
- Discretion
- Time Management
- Problem solving
- Empathy
- Interpersonal skills
- Emotional intelligence
- Critical thinking
- Networking
- Strong problem solver
- Verbal communication
- Meticulous attention to detail
- File organization
- Computer proficiency
- Data entry
- Office administration
- SAP
- ERP
- ARIBA
- VISIO
- Slack
Certification
- First Aid
- Hazmat training
- Human Rights Business and Responsible
- Information and security awareness
- SAP-RB Global Requester
- Drafting and control of documents
IDIOMAS
English
Advanced (C1)
Portuguese
Intermediate (B1)
Euskera
Beginner (A1)
Spanish
Bilingual or Proficient (C2)
Timeline
Administrative Assistant for the COO
Synlab Group Mexico (remote,short Ptoyect)
05.2025 - Current
Executive Assistant to the Chairman and CEO
Synlab Group Mexico
01.2023 - 05.2025
CEO Administrative Assistant
ISI Group (Short Project).
07.2022 - 01.2023
Assistant to senior partner and his pyramid of 7 lawyers
Müggenburg Gorches y Peñalosa S.C.
10.2021 - 03.2022
Bilingual front desk / HR Assistant
Reckitt Benckiser Mexico
03.2018 - 11.2018
Bilingual Front Desk
Bank of America
05.2017 - 10.2017
Laboratory / Customer and / or patient care
Multimedica Norte
01.2016 - 11.2016
Administrative Assistant/Facilities manager
TECSIA
01.2013 - 01.2016
Bachelor's degree - Development And Business Management
University of Guanajuato-title in Process
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