Summary
Overview
Work History
Education
Skills
Certification
Languages
References
References
Personal Information
Timeline
Receptionist
Julieta Waisfeld

Julieta Waisfeld

Calviá

Summary

Accomplished Executive Assistant with extensive experience at Unyted World, recognized for expertise in complex problem-solving and leadership. Proven ability to enhance operational efficiency and elevate customer engagement through innovative solutions and strategic planning. Exceptional attention to detail and communication skills drive project success and foster effective team collaboration. Proactive and versatile professional with a dedication to quickly adapting to new challenges. Strong problem-solving abilities and a proven track record of fostering strong relationships with clients and team members. Focused on supporting team success and achieving positive results.

Overview

9
9
years of professional experience
1
1
Certification

Work History

Executive Assistant

Unyted World
Remote
01.2022 - 02.2025
  • Provide comprehensive support to management, ensuring smooth daily operations and efficient communication
  • Manage social media platforms, assist with digital engagement, and greet visitors in-person and virtually
  • Coordinate events, meetings, and travel arrangements, ensuring seamless scheduling and execution
  • Oversee onboarding processes, manage financial transactions, and update office accounts using QuickBooks
  • Maintain team calendars, conduct inventory checks, and ensure compliance with GDPR regulations
  • Manage office equipment, organize files, and update the company website using WordPress
  • Prepare for online conferences, conduct research, and support strategic decision-making
  • Design, decorate and furnish virtual spaces & offices
  • Set up Bitrix pipelines and prospects
  • Contact and follow-up with important investors and company clients
  • Highly responsible and reliable
  • Detail-oriented and organized
  • Complex problem-solving
  • Proficient in Microsoft Outlook and Office
  • Strong work ethic and critical thinking
  • Exceptional attention to detail
  • Self-motivated and proactive
  • Experienced in QuickBooks and Canva
  • Excellent communication and interpersonal skills
  • Creative and innovative problem-solving
  • Strong customer service focus
  • Effective decision-making abilities
  • Multitasking and adaptability
  • Quick learner, able to work efficiently under pressure
  • Strong time management and leadership skills
  • Active listening and team collaboration
  • Project management and strategic planning

Admin and Personal Assistant

Angel Martin Interiors Studio
Palma de Mallorca
06.2022 - 04.2023
  • Manage studio communications, including client correspondence and new client inquiries
  • Coordinate business trips, travel arrangements, and studio events
  • Prepare and send invoices, process furniture orders, and manage payment workflows
  • Oversee order processing, inventory control, and warehouse management
  • Provide studio support by coordinating with suppliers and managing material inventories
  • Update and maintain the studio's website, ensuring project content is current via WordPress
  • Ensure smooth execution of studio events, trips, and day-to-day operations

Head of Administration Management & Customer Service

Autocenter Mallorca Meisterbetrieb
Palma de Mallorca
01.2020 - 03.2022
  • Manage customer service and act as the primary liaison between clients and the mechanical workshop
  • Oversee the reception, processing of work orders, and ensure efficient departmental workflow
  • Prepare and issue invoices, manage sales receipts, and assist with budgeting and accounting tasks
  • Handle procurement, including ordering and receiving vehicle spare parts and workshop supplies
  • Upload accident documentation, ensuring accuracy and timely submission through relevant platforms
  • Maintain clear and professional communication with customers, vendors, and staff
  • Monitor staff attendance and timing to ensure operational efficiency

Labor Administrative

Banema SL
Palma de Mallorca
05.2019 - 08.2019
  • Manage recruitment processes, including communication of labor and salary conditions to candidates
  • Liaise directly with the company owner on staffing and administrative matters
  • Review contracts, oversee payroll processing, and manage staff registrations and documentation
  • Ensure compliance by uploading documentation to Delt@ and managing contract registrations in contrat@
  • Provide staff assistance and resolve payroll-related issues, including managing personal protective equipment (epis) and uniform distribution

HR Manager & Business Manager

Autoescuela Soy18
Barcelona
04.2017 - 05.2019
  • Manage recruitment, salary negotiations, contract reviews, and payroll administration
  • Ensure legal compliance by uploading documentation to Delt@ and managing contract registrations in contrat@
  • Provide staff support, monitor absenteeism, and organize training sessions for secretaries and instructors
  • Foster a positive work environment, maintaining team motivation and morale
  • Oversee administrative procedures, including payments to suppliers, instructors, and secretaries
  • Build and maintain direct relationships with students, ensuring a smooth process from registration to examination
  • Manage the setup and dismantling of driving schools, and liaise with DGT and Servei Català de Trànsit for exam management
  • Oversee student documentation and basic operations for driving schools
  • Progressed from beginner to trusted leader, taking on key managerial and decision-making responsibilities

HR Manager

Cuorecare
Barcelona
01.2018 - 05.2018
  • Manage recruitment and selection of caregivers and domestic staff, ensuring compliance and quality service
  • Develop recruitment channels, streamline hiring processes, and create procedural standards
  • Conduct interviews, maintain a worker database, and ensure efficient placements
  • Oversee administrative tasks, including Social Security compliance, and utilize Trello for task coordination
  • Demonstrate leadership and multitasking in a fast-paced environment

Administrative & Quality Control

Delasan Vidres
Barcelona
05.2016 - 01.2017
  • Manage product quality control in compliance with ISO 9001 standards and company protocols
  • Oversee HR functions, including recruitment, staff training, and absenteeism control, while fostering a positive work environment
  • Develop procedures to ensure ISO 9001 compliance and maintain strong relationships with national and international clients and suppliers
  • Provide translation services for Spanish and English-speaking stakeholders, facilitating seamless negotiations
  • Undertake business trips for key client contract decisions and ensure successful partnerships

Education

Bachelor's Degree - Human Resources Management

Instituto Universitario Aeronáutico
Córdoba
01.2013

Diploma - Economy and Business Management

General San Martin
Córdoba
12.2008

Skills

  • Highly responsible and reliable
  • Detail-oriented
  • Complex problem-solving
  • Proficient in Microsoft Outlook and Office
  • Strong work ethic
  • Critical thinking
  • Exceptional attention to detail
  • Self-motivated
  • Proactive
  • Experienced in QuickBooks
  • Experienced in Canva
  • Excellent communication skills
  • Excellent interpersonal skills
  • Creative problem-solving
  • Innovative problem-solving
  • Strong customer service focus
  • Effective decision-making
  • Multitasking
  • Adaptability
  • Quick learner
  • Ability to work efficiently under pressure
  • Strong time management skills
  • Leadership skills
  • Active listening
  • Team collaboration
  • Project management
  • Strategic planning
  • Travel administration
  • Scheduling
  • Document handling
  • Meeting planning
  • Appointment setting
  • Report development
  • Meticulous attention to detail
  • Project planning
  • Risk management
  • QuickBooks expert
  • Financial services
  • Workers' compensation
  • Legal administrative support
  • Executive support
  • Business writing
  • Excel spreadsheets
  • Quality control
  • Email management
  • Invoice processing
  • Extensive vocabulary
  • Accounting
  • Business administration
  • Schedule management
  • Videoconference preparation
  • Performance improvement
  • Human resources management (HRM)
  • Customer service
  • Self-starter
  • Travel coordination
  • Presentation development
  • Schedule & calendar planning
  • Administrative support specialist

Certification

  • Bookkeeping, Udemy Business Academy, 03/31/23
  • Business English, Udemy Business Academy, 04/30/23

Languages

  • Spanish, Native
  • English, Bilingual

References

06/02/24, Florian Krueger, CEO & FOUNDER, Unyted Ltd, florian@unyted.world,Julieta is a person I can whole-heartedly recommend. She is always on top of all important tasks and has a calm and efficient manner, which inspires her colleagues to thrive for excellence. I'm more than happy to recommend her to anyone, who is looking to work with someone who will make their life easier. No matter whether it is payroll, bookkeeping, sales and marketing support, or general housekeeping. Julieta has got it covered. She can be trusted with finances and confidential information and is a true asset to any business. Call me if you want to know more.

References

06/02/24, Dr Maxine Room CBE, Head of People Operations, Unyted Ltd, Maxine@unyted.world, I am honored to provide this reference for Julieta Waisfeld, an exceptional Executive Assistant with outstanding project management skills. Julieta is a highly organised, proactive, and results-driven professional who consistently exceeds expectations in every role she undertakes. Her ability to manage complex projects while providing top-tier executive support makes her an invaluable asset to any organisation. Julieta possesses a keen eye for detail, exceptional communication skills, and a talent for streamlining processes to enhance efficiency. She thrives in fast-paced environments, effortlessly handling multiple priorities and ensuring deadlines are met with precision. Her ability to anticipate needs and proactively solve problems allows her to provide seamless support to executives and teams alike. One of Julieta's strongest attributes is her expertise in project management, working both in Spanish and in English. She has successfully overseen high-impact initiatives, coordinating teams, resources, and timelines to deliver outstanding results. Her adaptability and self-motivation make her particularly well-suited for remote work, where she excels in maintaining productivity and collaboration across global teams. Beyond her technical skills, Julieta is a dedicated professional who fosters strong relationships with colleagues, clients, and stakeholders. Her integrity, reliability, and commitment to excellence set her apart in her field. I highly recommend Julieta Waisfeld to any organisation seeking a remote Executive Assistant with exceptional project management capabilities. She will undoubtedly bring efficiency, organization, and a strategic mindset to any team she joins.

Personal Information

Hobbies: Crossfit, Running, Biking (both city and mountain), Art, Dance, Traveling, Reading, Teaching English to children and adults

Timeline

Admin and Personal Assistant

Angel Martin Interiors Studio
06.2022 - 04.2023

Executive Assistant

Unyted World
01.2022 - 02.2025

Head of Administration Management & Customer Service

Autocenter Mallorca Meisterbetrieb
01.2020 - 03.2022

Labor Administrative

Banema SL
05.2019 - 08.2019

HR Manager

Cuorecare
01.2018 - 05.2018

HR Manager & Business Manager

Autoescuela Soy18
04.2017 - 05.2019

Administrative & Quality Control

Delasan Vidres
05.2016 - 01.2017

Bachelor's Degree - Human Resources Management

Instituto Universitario Aeronáutico

Diploma - Economy and Business Management

General San Martin
Julieta Waisfeld