Irene Fernández

Executive Assistant to the Chief Executive Officer

Siemens S.A. - Digital Industries

Madrid

03.2013 - 02.2019

Contributed to smooth business operations by planning and organizing meetings and conferences.
Updated spreadsheets and created presentations to support executives and boost team productivity.
Used advanced software to prepare documents, reports and presentations.
Screened calls and emails and responded accordingly to support executive correspondence.
Managed complex calendar scheduling with focus on proper allocation of executive availability.
Booked airfare, hotel and ground transportation to coordinate office travel.
Updated spreadsheets and databases to track, analyze and report on performance and sales data.
Used QuickBooks to produce monthly invoices, reports and other deliverables.
Organized envelopes, postage and mail correspondence for staff and leadership.
Orchestrated successful conferences and associated travel for speakers and attendees.
Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Documented and distributed meeting notes to identify, analyze and improve workflows.
Prepared meeting agendas and briefing papers for members of board of directors and executive team.
Processed travel expenses and reimbursements for executive team and senior management group.
Supported business and hospitality needs of corporate partners and staff during meetings and company events.
Developed and maintained automated alert systems for important deadlines.
Created expense reports, budgets and filing systems for management team.
Organized and coordinated conferences and monthly meetings.