Gabriella Fayer

Executive assistant to the General Director of Fundación Telefónica and ProFufuro.

· Enhanced office efficiency through meticulous organization and prioritization of tasks.

· Coordinated logistics for high-level meetings, ensuring a seamless experience for all attendees.

· Managed travel arrangements, anticipating needs and addressing potential issues proactively to ensure smooth trips for the Managing Director.

· Facilitated the resolution of complex issues by acting as a liaison between the Managing Director and staff members or external partners.

· Optimized time management for the Managing Director by handling day-to-day tasks such as calendar management, phone calls, and email correspondence.

· Organized special events and conferences, coordinating logistics from venue selection to attendee registration with great attention to detail.

· Created a welcoming environment for visitors by managing reception duties professionally while maintaining appropriate decorum.

· Handled confidential and sensitive information with discretion and tact.

· Screened calls and emails and initiated actions to respond or direct messages for managers.

· Answered high volume of phone calls and email inquiries.

· Processed travel expenses and reimbursements for executive team and senior management group.

· Transcribed meeting minutes to support sales, business development and senior management teams.

· Developed and maintained automated alert systems for important deadlines.

· Updated and maintained confidential databases and records.

· Coordinated events and worked on ad hoc projects.

· Filed paperwork and organized computer-based information.

· Wrote reports, executive summaries and newsletters.

· Upheld strict timetables by maintaining accurate, balanced calendars.

· Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.

· Took notes and dictation at meetings.

· Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.

• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Served as a liaison between departments to facilitate effective communication throughout the company.
• Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Organized and coordinated conferences and monthly meetings.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Answered high volume of phone calls and email inquiries.
• Screened calls and emails and responded accordingly to support executive correspondence.
• Used advanced software to prepare documents, reports, and presentations.
• Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Transcribed meeting minutes to support sales, business development and senior management teams.
• Upheld strict timetables by maintaining accurate, balanced calendars.
• Collaborated with a diverse team of professionals to develop innovative solutions for complex legal issues.
• Crafted persuasive written communications including briefs, memoranda, and contracts with attention to detail and clarity.
• Enhanced client satisfaction by delivering accurate and timely translations for various industries.
• Supported legal teams by providing precise translations of contracts, agreements, and other crucial documentation.
• Contributed to the creation of company glossaries and style guides to promote consistency within the organization''s translated materials.
• Reviewed final works to spot and correct errors in punctuation, grammar, and translation.
• Updated existing translations to meet contemporary trends in communication.
• Reviewed, edited and proofread translated documents for accuracy.
• Maximized quality control of translated documents.

• Promoted a positive learning environment by modeling respect, empathy, and active listening skills during all interactions with students.
• Differentiated instruction to accommodate diverse learner needs, ensuring all students had equal access to education opportunities.
• Implemented project-based learning activities that encouraged collaboration, critical thinking, and problem-solving skills among students.
• Supported students in developing social skills through structured activities and positive reinforcement techniques.
• Assessed student progress and provided feedback to improve performance and establish academic success.
• Worked with other teachers to support struggling students and provide thorough help to rectify comprehension issues.
• Participated in professional development opportunities to stay up-to-date on teaching best practices and enhance educator skills.
• Assessed and evaluated student performance through use of standardized testing.
• Supported development of individualized education plans for students with special needs.

Executive Assistant to the General Director of the Marketing Department.

• Enhanced executive''s productivity by managing schedules, organizing meetings, and overseeing correspondence.
• Improved time management of the executive through effective prioritization and organization of tasks.
• Served as first point of contact for incoming visitors or phone calls, ensuring prompt responses or directing inquiries appropriately.
• Collaborated with other support staff in coordinating joint projects or covering workload during absences.
• Managed complex calendar coordination across multiple time zones for seamless meeting scheduling.
• Oversaw personal and professional calendars and coordinated appointments for future events.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Used discretion when handling confidential information.

Exceutive assitant to General Manager.

• Served as gatekeeper for incoming communications, prioritizing messages and ensuring prompt responses from the director.
• Provided support during board meetings by preparing agendas, taking minutes, and distributing follow-up materials to attendees.
• Maintained strict confidentiality while handling sensitive information, safeguarding company data and privacy concerns.
• Answered high volume of phone calls and email inquiries.