Begoña Arcusa Miranda
Summary
Detail-oriented Information Management Specialist with expertise in Document Control. Maintains secure repositories for technical and commercial documentation, ensuring compliance and quality throughout the document lifecycle. Delivers effective training to internal and external users, facilitating accurate and timely information flow.
Overview
29
29
years of professional experience
Work History
Information Management Specialist
Ørsted
05.2016 - Current
- Trained users on relevant information management systems; ensured accurate and timely flow of documentation deliverables, compliance with quality standards, and maintained a controlled document review process.
- Managed documentation for contracts from execution to handover to generation, monitoring and controlling records to ensure compliance and accessibility.
- Oversaw quality control of supplier document metadata, ensuring fulfilment of document and drawing requirements including templates and formats.
- Maintain a secure and navigable repository of technical and commercial documentation that evidences the rationale, design, manufacturing, construction and commissioning of Offshore windfarm projects.
Document Control Coordinator
Exxonmobil
02.2014 - 08.2015
- Working for the Ops Tech department, checking and uploading all documents for operations (DFO documents) in Webtop/Udocs (Documentum), and setting up the technical library at the Hides Conditioning Plant, in the Highlands in Hela Province.
- Supported staff in locating documents and trained locals in document control skills to ensure departmental continuity post-setup.
- Facilitated operations for EMPNG project in Papua New Guinea, contributing to overall project efficiency.
Document Controller
ConocoPhillips Norway
06.2013 - 01.2014
- Oversaw documentation management for Eldfisk II Topsides Project in Stord, Norway, ensuring accuracy and compliance with project requirements.
- Coordinated transmittals with Contractor (Kvaerner), ensuring timely delivery of documents to project members and accurate uploads to Livelink and COPNO database, while distributing commissioning procedures during review process.
- Organised and maintained work package documentation systems for commissioning department, enhancing accessibility and compliance.
Document Controller
ConocoPhillips Norway
05.2011 - 05.2013
- Managed transmittals to/from Contractor (Dragados Offshore), ensuring timely delivery of documents to project members and accurate uploads to Livelink and COPNO database, coordinating communications among Contractor, T&I Contractor, Company, and third parties (DnV/Global Maritime).
- Facilitated document control activities for Topsides project by organising files and maintaining efficient documentation flow.
- Eldfisk II Jacket Project, UK & Spain
Helicopter Administrator & Timesheet controller
Brunel Energy
01.2009 - 06.2009
- Managed personnel movements via helicopter to the platform and coordinated bed allocations in the terminal.
- Managed time-keeping for over 500 subcontractors to ensure accurate records.
- Adriatic LNG Project, Offshore Venice, Adriatic Sea.
Offshore Administrator
AMEC Oil & Gas
02.2008 - 11.2008
- Handled pay queries, processed holiday and expenses forms, managed POB, coordinated helicopter flight lists and changes, and prepared timesheets for payroll.
- AJS Upgrade Project, Southern North Sea
Logistics Coordinator
AMEC Oil & Gas
10.2007 - 02.2008
- Coordinated personnel rotations for offshore assignments, ensuring optimal staffing levels.
- Worked in Baku, Azerbaijan
Technical Assistant/Document Control
AMEC Oil & Gas
01.2007 - 10.2007
- Managed job cards, work packages, and transmittals while assisting with logistics and POB and MCC completion data input.
- Worked offshore in North Sea during BG Armada Campaign, 2007
Logistics & Technical Administrator
AMEC Oil & Gas
08.2005 - 01.2007
- Coordinated onshore logistics, including transport, hotel and travel arrangements, translations, timekeeping, project expenses, and work authorisations for 110 employees.
- Managed offshore rota creation, processed pay queries, holiday and paid leave forms, overtime requests, and reporting; input MCC data, filed documents, controlled POB and Look Ahead, and supported Heli-Administration.
- Facilitated logistics for operations in Cádiz, Spain, and offshore North Sea.
Project Secretary
DRAGADOS OFFSHORE, S.A.
05.2004 - 07.2005
- Coordinated logistics and housing arrangements for 200 Statoil and Aker Kvaerner employees.
- Oversaw compliance with Company Site Instructions to ensure operational standards were met.
- Cádiz, Spain (Snøvith Project for the Company STATOIL ASA)
HSE Procedures Translator
DRAGADOS OFFSHORE, S.A.
03.2004 - 05.2004
- Translating HSE Procedures from Spanish into English.
- Cádiz, Spain (HSE Department)
Project Secretary and Document Controller
DRAGADOS OFFSHORE, S.A.
11.2002 - 03.2004
- Incoming/Outgoing correspondence, housing and logistics for 30 Statoil employees, Doc Control, supervision of team of administrators.
- Cádiz, Spain (Kristin Project for the Company STATOIL ASA)
Administrative Assistant
DEFRA
02.2002 - 08.2002
- Dealing with administration during Foot and Mouth Crisis, maintenance of database, compensation claims and reports, hand to hand with team leader, other duties involved regular travel to Brussels (EU Agricultural Dept) to attend meetings and transfer documentation.
- London, England (Department of Environment, Food and Rural Affairs)
Waitress
AUBERGE
08.2001 - 05.2002
- London, England
Waitress
CAFÉ FLO
03.2001 - 07.2001
- London, England
Secretary
ALVISA GROUP
10.1997 - 01.2001
- Madrid, Spain
Secretary
WORLD HOPPERS TRAVEL AGENCY
01.1997 - 04.1997
- Worthing, England
Education
Secretarial Master -
WETHERBY TRAINING SERVICES, Ltd.
Worthing, England01-1997
International Executive Secretary course -
ESCUELA SUPERIOR DE SECRETARIAS
Madrid, Spain01-1996
A Levels (C.O.U. and Selectividad) -
COLUMELA HIGH SCHOOL
Cádiz, Spain01-1993
FUERTE DE CORTADURA HIGH SCHOOL
Cádiz, Spain01-1992
Skills
- Document management
- Metadata management
- Database management
- Information systems
- Compliance monitoring
- Quality control
- Technical documentation
- Project documentation
- Project coordination
- Training delivery
- Effective communication
- Adaptive problem solving
- Time management
- Record management
- Stress tolerance
Languages
English
Advanced
C1
Spanish
Proficient
C2
Timeline
Information Management Specialist
Ørsted
05.2016 - Current
Document Control Coordinator
Exxonmobil
02.2014 - 08.2015
Document Controller
ConocoPhillips Norway
06.2013 - 01.2014
Document Controller
ConocoPhillips Norway
05.2011 - 05.2013
Helicopter Administrator & Timesheet controller
Brunel Energy
01.2009 - 06.2009
Offshore Administrator
AMEC Oil & Gas
02.2008 - 11.2008
Logistics Coordinator
AMEC Oil & Gas
10.2007 - 02.2008
Technical Assistant/Document Control
AMEC Oil & Gas
01.2007 - 10.2007
Logistics & Technical Administrator
AMEC Oil & Gas
08.2005 - 01.2007
Project Secretary
DRAGADOS OFFSHORE, S.A.
05.2004 - 07.2005
HSE Procedures Translator
DRAGADOS OFFSHORE, S.A.
03.2004 - 05.2004
Project Secretary and Document Controller
DRAGADOS OFFSHORE, S.A.
11.2002 - 03.2004
Administrative Assistant
DEFRA
02.2002 - 08.2002
Waitress
AUBERGE
08.2001 - 05.2002
Waitress
CAFÉ FLO
03.2001 - 07.2001
Secretary
ALVISA GROUP
10.1997 - 01.2001
Secretary
WORLD HOPPERS TRAVEL AGENCY
01.1997 - 04.1997
Secretarial Master -
WETHERBY TRAINING SERVICES, Ltd.
International Executive Secretary course -
ESCUELA SUPERIOR DE SECRETARIAS
A Levels (C.O.U. and Selectividad) -
COLUMELA HIGH SCHOOL
FUERTE DE CORTADURA HIGH SCHOOL