Summary
Overview
Work history
Education
Skills
Languages
Software
Timeline
Generic

Beatriz Santiago

Madrid

Summary

Experienced professional with focus on executive support and office management. Capable of streamlining administrative processes and improving operational efficiency through strong organisational and communication skills. Proven track record of managing complex schedules and coordinating high-level meetings to support senior executives effectively.

Overview

20
20
years of professional experience

Work history

Executive Assistant

Ferrovial Construcciones
05.2024 - Current
  • Scheduled meetings, conferences and appointments.
  • Maintained an up-to-date CV database
  • Processed invoices
  • Created expense reports with matching receipts.
  • Coordinated travel arrangements, ensuring timely and cost-efficient trips.

Executive Assistant

NTT Data
07.2023 - 04.2024
  • Scheduled meetings, conferences and appointments.
  • Enhanced communication between departments by arranging and coordinating meetings and conferences.
  • Drafted documents and reports for management review.
  • Created expense reports with matching receipts.
  • Managed complex travel arrangements to ensure seamless business trips for executives.
  • Arranged supplies, documents and spaces for meetings.

Executive Assistant

Bain & Company
10.2022 - 04.2023
  • Calendar management
  • Meetings and coordinating travel arrangements
  • Organization of internal/external meetings
  • Created expense reports with matching receipts.
  • Scheduled meetings, conferences and appointments.

Executive Assistant

KPMG Corporate Finance Real Estate
04.2016 - 10.2022
  • Daily agenda of 2 Partners and 3 Directors
  • Responsible for the internal processes of the department, open clients, opportunities and billing of the projects ensuring timely invoicing, processing of franchise payments
  • Booked flights and hotels for domestic and international meetings.
  • Ensured accuracy of financial records with meticulous bookkeeping tasks.
  • Weekly staffing
  • Coordinated and set up high-level conferences calls, board and management meetings, special events and travel arrangements for top executives, cat and expense sheet (SAP, Captio)

PA to Country Manager

Veritas Technologies
10.2015 - 03.2016
  • Organization Marketing events, the launch of a new brand
  • Agenda of the Country Manager, meetings, national and international trips
  • Preparation of Sales Department reports (Salesforce)
  • Weekly Staffing
  • Received and processed staff business expenses, maintaining excellent cash flow and budget management.

Executive Assistant/Office Manager (MAD/BCN)

Designit
03.2006 - 06.2014
  • Organization and day-to-day operation of the Madrid and Barcelona offices (+70 pax)
  • Management of the suppliers' budget, responsible for contracting general services
  • Provide administrative support to HR, recruitment of trainees
  • Arrange marketing events for clients, workshop
  • Preparation of presentations for meetings, updating and improvement of DBs of clients, suppliers and candidates
  • Organised master calendar of appointments, operational targets and projects.
  • Maintained an up-to-date database ensuring easy retrieval of information when required.
  • Sourced and ordered office supplies within allocated budget.
  • Managed complex travel arrangements to ensure seamless business trips for executives. (Domestic and International)
  • Facilitated efficient office operations by managing correspondence, filing systems and organisational procedures.

Executive Assistant

Gesvalt Tasaciones
03.2005 - 02.2006
  • Provide administrative and business support to the CEO
  • Maintain CEO's calendar plan and schedule meetings, and travel
  • Create high effective organizational and filing systems, including quick thorough index
  • Corporate presentations
  • Take minutes of the Executive Committee
  • Follow-up different provincial delegations and create management reports

PA to General Director RH

Sol Meliá
10.2004 - 02.2005
  • Agenda of the General Director of HR and the Partner of the Quality
  • File management and documentation
  • Arrange trips and national international meetings
  • Assisted in preparation of year-end documentation, reports, and responded to inquiries during the Quality review
  • Corporate presentations, purchase of office supplies (SAP)

Education

Finanzas para no Financieros -

Cámara de Comercio de Madrid

Iniciación al Protocolo y la Organización de Eventos - undefined

Escuela Superior de Protocolo

Business Management SAC Level 3 - undefined

Stonebridge Associated Colleges

Project Management: The basic for Success - undefined

University of California, Irvine

Técnicas para Mejorar la Atención Telefónica - undefined

Master International Ejecutivo para Ayudantes de Dirección y PA -

St Charles College
09.2014 - 12.2014

Skills

  • Proactivity
  • Resourcefulness
  • Analytical-thinking
  • Service-orientated

Languages

English
Advanced
French
Beginner

Software

  • Microsoft Office,
  • SAP R3, CRM
  • Microsoft Dynamic, Saleforce
  • Concur, Captio

Timeline

Executive Assistant

Ferrovial Construcciones
05.2024 - Current

Executive Assistant

NTT Data
07.2023 - 04.2024

Executive Assistant

Bain & Company
10.2022 - 04.2023

Executive Assistant

KPMG Corporate Finance Real Estate
04.2016 - 10.2022

PA to Country Manager

Veritas Technologies
10.2015 - 03.2016

Master International Ejecutivo para Ayudantes de Dirección y PA -

St Charles College
09.2014 - 12.2014

Executive Assistant/Office Manager (MAD/BCN)

Designit
03.2006 - 06.2014

Executive Assistant

Gesvalt Tasaciones
03.2005 - 02.2006

PA to General Director RH

Sol Meliá
10.2004 - 02.2005

Iniciación al Protocolo y la Organización de Eventos - undefined

Escuela Superior de Protocolo

Business Management SAC Level 3 - undefined

Stonebridge Associated Colleges

Project Management: The basic for Success - undefined

University of California, Irvine

Técnicas para Mejorar la Atención Telefónica - undefined

Finanzas para no Financieros -

Cámara de Comercio de Madrid

Similar Profiles

Create profile
Beatriz Santiago