ALEXANDRA IOANA MURESAN STOICA

Administrative Secretary

Grupo Gran Vía Real Estate

01.2010 - Current

Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
Ensured accurate record-keeping with diligent data entry and database management for vital company information.
Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Restocked supplies and placed purchase orders to maintain adequate stock levels.
Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
Assisted development and implementation of new administrative procedures.
Drafted correspondence and other documents for CEO and department heads in company's voice.
Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
Managed filing system, entered data and completed other clerical tasks.
Assisted coworkers and staff members with special tasks on daily basis.
Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
Improved communication within the department through timely distribution of meeting agendas, minutes, and reports.
Supported the successful execution of projects by tracking progress, maintaining clear documentation, and reporting updates to the director.
Contributed to a positive work environment through exceptional interpersonal skills when interacting with colleagues and clients.
Managed incoming calls professionally, directing inquiries to appropriate personnel or providing relevant information as needed.
Assisted in budget management by tracking expenses, processing invoices, and reconciling financial statements for accurate recordkeeping.
Reduced workload for the director by taking on additional responsibilities such as drafting correspondence, creating presentations, and preparing briefing materials.
Maintained a high level of confidentiality when dealing with sensitive company information or handling personnel matters on behalf of the director.
Implemented time-saving strategies that optimized workflow efficiency within the office environment.
Provided logistical support for events and conferences attended by the director or other senior staff members.
Collaborated with cross-functional teams to achieve project milestones while adhering to deadlines and budgets set forth by the director.
Ensured accuracy in all written communications from the director''s office through meticulous proofreading and editing practices.
Generated reports and typed letters in Word and prepared PowerPoint presentations.
Proven ability to learn quickly and adapt to new situations.
Demonstrated respect, friendliness and willingness to help wherever needed.
Excellent communication skills, both verbal and written.
Passionate about learning and committed to continual improvement.
Organized and detail-oriented with a strong work ethic.
Adaptable and proficient in learning new concepts quickly and efficiently.
Used critical thinking to break down problems, evaluate solutions and make decisions.
Paid attention to detail while completing assignments.
Collaborated with fellow translators to ensure consistency in language usage and style across all documents.
Specialized in translating complex technical documents, ensuring accuracy and clarity for endusers.
Provided real-time interpretation services during conferences, contributing to seamless communication between speakers and attendees.
Assisted non-native English-speaking colleagues with document editing, improving overall team productivity and communication quality.
Supported legal teams by providing precise translations of contracts, agreements, and other crucial documentation.
Reviewed final works to spot and correct errors in punctuation, grammar, and translation.
Interpreted spoken and written languages other than English and vice versa.
Proofread, edited and improved documents of different sizes.
Assisted foreign language-speaking clients with inquiries.
Self-motivated, with a strong sense of personal responsibility.
Skilled at working independently and collaboratively in a team environment.

Summary

Overview

Work History

Administrative Secretary

Administrative Assistant

Education

FP GRADO SUPERIOR - TECNICO SUPERIOR ASISTENTE A LA DIRECCION

FP GRADO MEDIO - TECNICO EN GESTION ADMINSTRATIVA

High School Diploma -

Skills

Executive Administrative social work

Additional Information

Timeline

Administrative Secretary

Administrative Assistant

FP GRADO SUPERIOR - TECNICO SUPERIOR ASISTENTE A LA DIRECCION

FP GRADO MEDIO - TECNICO EN GESTION ADMINSTRATIVA

High School Diploma -

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