Adriana Alais Beheba
Malabo
Summary
Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Eager to contribute to a dynamic team and support organizational goals.
Overview
15
15
years of professional experience
Work History
Shared Services Coordinator
GEPZafiro
Malabo
06.2024 - Current
- Organized meetings between stakeholders involved in the development or enhancement of existing or proposed programs related to the organization's shared service initiatives.
- Performed regular audits of accounts receivable, accounts payable, payroll, and other financial transactions associated with the organization's shared service functions.
- Maintained shared services databases and records, ensuring accuracy of data.
- Monitored compliance with procedures and policies related to shared services operations.
- Managed physical and digital files, monitored spreadsheets, and updated reports to coordinate project materials.
- Coordinated with various departments to ensure seamless transition of shared services operations.
- Interfaced with other departments across the organization when troubleshooting problems related to Shared Services implementations.
- Prepared presentations outlining objectives, goals, timelines, milestones, budgets, and resources needed for successful completion of various projects within the scope of the organization's shared service functions.
- Assessed and identified service delivery challenges and opportunities within local area.
- Assisted in developing strategies for cost reduction measures for ongoing maintenance of shared service infrastructure.
- Monitored performance metrics to identify areas for improvement.
- Conducted research on industry trends related to shared services operations.
- Prioritized and organized tasks to efficiently accomplish service goals.
- Provided support and guidance to colleagues to maintain a collaborative work environment.
- Managed household errands and other essential duties.
Transition Special Project Specialist
ExxonMobil MEGI
Malabo
09.2023 - 06.2024
- Managed multiple projects simultaneously while maintaining high levels of accuracy and attention-to-detail.
- Established effective relationships with clients by responding promptly to inquiries and offering professional advice whenever necessary.
- Collaborated with internal departments to ensure resources were allocated efficiently in order to meet deadlines.
- Coordinated with external partners on deliverables, ensuring quality standards were met throughout the process.
- Analyzed data collected from surveys or focus groups in order to identify areas for improvement within projects.
- Maintained electronic inventory of project paperwork, schedules and permits.
- Identified potential risks and developed mitigation strategies to address them.
- Identified project needs by reviewing project objectives and schedules.
- Drafted project status reports to communicate progress to team members and management.
- Provided excellent service and attention to customers when face-to-face or through phone conversations.
- Operated a variety of machinery and tools safely and efficiently.
- Worked with cross-functional teams to achieve goals.
- Recognized by management for providing exceptional customer service.
- Collaborated closely with team members to achieve project objectives and meet deadlines.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
- Prioritized and organized tasks to efficiently accomplish service goals.
- Worked effectively in team environments to make the workplace more productive.
- Demonstrated strong problem-solving skills, resolving issues efficiently and effectively.
- Completed day-to-day duties accurately and efficiently.
Executive Administrative Assistant
ExxonMobil MEGI
Malabo
06.2019 - 11.2023
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Reviewed and processed expense reports and invoices for accuracy and completeness.
- Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
- Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.
- Executed special objectives and projects in response to executive team and board member requests.
- Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
- Reviewed incoming reports, applications and memos to determine workplace priorities.
- Coordinated communications between departments to ensure timely completion of projects.
- Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
- Managed director's calendar and prepared meeting agenda and materials.
- Compiled meeting agendas and supportive materials ahead of meetings.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
- Established procedures for maintaining files of all office correspondence, memorandums, agreements, and contracts, ensuring easy access when needed.
- Managed external contacts and kept track of periodic communication needed for priority actions.
- Created PowerPoint presentations used for diverse business needs.
- Assisted with special projects such as researching topics or creating presentations for management review.
- Greeted visitors upon their arrival; directed them to the appropriate destination or person; provided general information about the organization when necessary.
- Handled confidential information with discretion and integrity.
- Managed incoming mail by sorting out items that needed immediate attention or forwarding it on to the appropriate department or individual for action or response.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Set up meeting and event logistics for senior management and updated calendars.
- Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
- Maintained updated knowledge through continuing education and advanced training.
- Collaborated closely with team members to achieve project objectives and meet deadlines.
- Provided support and guidance to colleagues to maintain a collaborative work environment.
Training and Development Administrative Assistant
ExxonMobil MEGI
Malabo
05.2010 - 06.2019
- Managed office supplies inventory and placed orders when necessary.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Used voice recorder or notepad to compose and transcribe meeting minutes.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Scheduled appointments between clients and customers and internal staff members.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Greeted visitors and provided general information about the company.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
- Responded to customer issues to provide immediate resolution and improve retention.
- Processed invoices for payment using accounting software applications.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Maintained updated knowledge through continuing education and advanced training.
- Recognized by management for providing exceptional customer service.
- Managed inventory and supplies to ensure materials were available when needed.
- Approached customers and engaged in conversation through use of effective interpersonal and people skills.
Education
Certificate of Completion - Human Resources Management
Great Learnign Academy
India03-2025
Certificate of Completion - Project Management
Great Learning Academy
India02-2025
Certificate of Completion - Fundamentals Of Auditing
Great Learning Academy
India01-2025
Certificate of Completion - Procurement Management
Great Learnign Academy
India01-2025
Associate of Arts - Business Administration
American Public University APUS
USASkills
- Process documentation
- Communication
- Social media management
- Strategic partnerships
- Conflict resolution
- Strategic planning
- Effective communication
- Team collaboration
- Human resources
- Staff training
- Organizational skills
- Attention to detail
- Social services
- Public assistance programs
- Adaptability and flexibility
- Time management
- Fundraising
- Teamwork and collaboration
- Community outreach
- Project management
- Public relations
- Community development
Affiliations
- Swimming
- Dancing & Singing
- Reading
- Traveling
Accomplishments
- Partnership Charity Awards at Christ Embassy Church
- Safety Meetings Awards
Languages
Spanish
First Language
English
Proficient (C2)
C2
French
Intermediate (B1)
B1
Portuguese
Elementary (A2)
A2
References
References available upon request.
Timeline
Shared Services Coordinator
GEPZafiro
06.2024 - Current
Transition Special Project Specialist
ExxonMobil MEGI
09.2023 - 06.2024
Executive Administrative Assistant
ExxonMobil MEGI
06.2019 - 11.2023
Training and Development Administrative Assistant
ExxonMobil MEGI
05.2010 - 06.2019
Certificate of Completion - Human Resources Management
Great Learnign Academy
Certificate of Completion - Project Management
Great Learning Academy
Certificate of Completion - Fundamentals Of Auditing
Great Learning Academy
Certificate of Completion - Procurement Management
Great Learnign Academy
Associate of Arts - Business Administration
American Public University APUS
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